Tip 15 - Back Up

Tip of the Week
Back Up

I have previously written about this however I still see people making the same mistake which I hope I can resolve with this Tip.

Most of clients who are using MAS think that all their information Syncs over to Myoffice and if anything happens to their computer we can just simply retrieve it however this is not true. The information that gets transferred over to Myoffice is just basic information of your contacts and not the detailed stuff.

To be safe and make sure that you don’t have to re-enter everything all over again when your computer crashes (Yes, it is possible), you should back up your database every week. Here is how you can back up your database.


Required Steps:

I suggest backing up your database every week internally. The best way to do it is to purchase a USB flash Drive (costs about $10-20 depending on the capacity). Every week (preferably Monday or Friday) back up your database on the flash drive. Here is how you do that

1. In MAS click on the file menu on top left hand side
2. Go under database utilities
3. Click on back up
4. A pop up window will appear asking you if you want to save on the default folder or a different one.
5. Press NO
6. Another window will open now asking you where you want to save the files. Find your USB drive and save on it.


Optional Steps:

If you also want to back up your student photos, store photos or merge documents that you might have created then I would also recommend following the steps below.
Grab the following folders from your MAS folder (usually on c:/Program files/MAS) and save it into your flash drive.

1. Photos (student photos)
2. Graphics (store photos)
3. Merge (Custom Documents)

Hopefully these steps will help you to reduce problems in future. This process will take you minutes every time however it could save you hours if not days.
If you have any questions about the steps on top feel free to contact our technical support line (877-774-5425 and choose option 2 from the menu) or your account manager.

Sincerely,
Nima Jazbi